Board Minutes :: Carolina Sleep Society

Board Minutes

CSS Board Meeting:
Date: Monday, November 9^th,2009 noon until 4:45
Location: Conference room at MUSC, Charleston, SC

Previous Board Meeting (August 24, 2009) minutes

In attendance: Sheri Ruth, Randy Townsend, Susan Fennell, Tom DeVore, Kim Ake, Seina Boatwright

Change of Board members:

Andrew Chikoree resigned due to having to move to NC. Sheri Ruth Appointed Seina Boatwright as membership (email is purrfectsleep@aol.com.)

Next Board Meeting:

With some discussion the next board meeting will be in Columbia, SC at Palmetto Health

Spring meeting / speakers:

Workshop:

For workshop speakers / presenters we will waive conference fee and include the CEU’s for the Thurs. Friday meeting.
Kim Ake will follow-up with vendors for sponsoring workshop. For now registration will be $75. If sponsoring is done we may be able to refund the amount to those registered.
Make as interactive as possible.
More than just one topic for the workshop.
Suggested topics:
- Mask fitting, chin strap and humidification
- 10-20 hook-up, include new placement for the AASM requirements.
- Infection control

Thursday and Friday meeting:

Goal for a total of 10 hours CEU’s.
Each Board member to be in contact with 2 potential speakers (board will review and confirm as to not overlap same topic.
Speakers and topics not to be advertised on web site as they are subject to change.
Speakers to provide a presentation of material presented with outline. For approval for CEU’s (Kim Ake has volunteered to obtain), and for a CD to provide attendees of material. An evaluation from for presentation is required for CEU’s

Randy:

2 with 2 alternates. Randy has suggested a possible key note speaker.

Susan:

Quality assurance as an idea, how to score / AASM accreditation
Current events
Newer technology
Legislative
Also update speaker request survey to change from asking for physician to what category would members like to see for the following year.

Sheri Ruth:

Presented 2 speaker possibilities

Kim:

Kim presented several great ideas.

Tom:

Presented one possible.

Membership:

Randy emailed excel address list.
Sheri accepted Andrew Chikoree’s resignation as Andrew is unable since he is moving out of state.
Seina Boatwright has been appointed as the new Membership Chairperson
Suggestion of mailing post cards vs. envelopes. More appropriate to send envelopes.
Review of contacting via e-mail vs. mail. Members change e-mail addresses, hard to keep up.

Vendors:

Vendor fees will include acknowledgement on website with name and link and an added vendor tab. This will be for a period of one year. Tables will be $450 for one table. Sheri Ruth will check to see if there is a limited amount of room in vendor hall.

Vendors to include older ones, plus will plan on contacting newer ones. Vendors will need to be approved by the board.

Other rental space , increased revenue ideas:

Job corner / recruiters place an advertising area in the rotunda in the hallway.
Give aways discussed, pending sponsorship and new logo design.

Activities / other:

Several games have been discussed. We may have a trivia style game for the meeting with members providing input for questions.

Susan presentation: / financial

Approved Quick books software, label maker, laptop printer, laptop approved but need powerful enough for our needs.
Fee for vendors $450 for booth.
Financial presentation, no questions, now with BOA
Need to know as a board member we are fund raising, but not raising funds / soliciting funds
Will have PO Box soon. Will pass this on to other members also to post to website.
Side note: Board agreed to have more than one PO Box and this would change as new members are elected. Currently Susan Fennell will have one.

Website / Contest:

The Board has unanimously agreed to extend the logo contest.

Update to website:

Message from president to include updated dates for logo contest.
Update Seina as Membership
Registration for vendors (Gail should still have, with the little guy in the hammock)
Registration for attendees. $135.00 + $35 for membership.
PayPal as an option for above registration (will coordinate with Susan to ensure funds are mailed, or directed to the proper account if paid by PayPal). Address to be listed as Susan Fennell’s PO Box. She will forward registered members to Seina. Membership registration will include getting members name, credentials, employer, and position.
Use last years forms / amounts address changes
Link to Hotel with instructions on asking for the CSS discounted rate and pre-reserved rooms.
Review ALL links on web page to ensure they are going to current members.
Post new minutes to the website (abbreviated for members to view)

Future website changes:

Discussed Gold Sponsors with link on home page on website
Discussed using a blog that board members will monitor
Compare South Carolina Society for Resp. Care http://scsrc.com/ or other websites for other possible changes